Fire Risk Assessment Template A Guide for Landlords and Businesses

Conducting a fire risk assessment is a legal requirement for landlords, business owners, and responsible persons in the UK. A well-structured fire risk assessment template helps ensure that this process is thorough, compliant, and effective in identifying and mitigating fire hazards. This blog explores the laws governing fire risk assessments, the service process, the role of qualified assessors, council enforcement, and typical pricing to help you manage fire safety confidently.

Legal Framework for Fire Risk Assessments
The Regulatory Reform (Fire Safety) Order 2005 places the responsibility for fire safety on the “Responsible Person” — usually the landlord, owner, or manager of the premises. This legislation applies to almost all non-domestic premises and the common areas of residential buildings such as flats and Houses in Multiple Occupation (HMOs).

Under the Order, the Responsible Person must carry out a fire risk assessment that is “suitable and sufficient.” This means it must identify fire hazards, evaluate risks to occupants, and recommend measures to reduce or eliminate those risks. The assessment must be reviewed regularly, especially when there are changes to the building or its use.

What Is a Fire Risk Assessment Template?
A fire risk assessment template is a structured document designed to guide the Responsible Person or assessor through the key steps of the assessment. It typically includes sections for:

• General information about the premises and the Responsible Person
• Identification of fire hazards such as ignition sources, flammable materials, and electrical risks
• Identification of people at risk, including vulnerable occupants
• Evaluation of existing fire safety measures like alarms, extinguishers, escape routes, and emergency lighting
• Recommendations for improvements or remedial actions
• An action plan with responsibilities and deadlines
• Records of training, maintenance, and review dates
• Using a template ensures that no critical element is overlooked and that the assessment meets legal standards. Government guidance and fire authorities often provide recommended templates and checklists.

The Fire Risk Assessment Service Process
Professional fire risk assessors use templates as part of a comprehensive service that includes:

• Site inspection to observe hazards and safety measures firsthand
• Interviews with responsible persons or staff
• Detailed documentation of findings and risks
• Clear recommendations for risk reduction
• Preparation of a formal fire risk assessment report
• Assistance with emergency planning and training where needed
• Qualified assessors hold certifications such as the Fire Technician (TIFSM) qualification and are familiar with the latest legislation and best practices.

Council Requirements and Enforcement
Local fire and rescue authorities enforce fire safety laws and may request to see fire risk assessments during inspections or audits. Landlords and business owners must produce a suitable and sufficient assessment on demand.

Failure to comply can lead to enforcement notices, fines, or prosecution. Councils particularly focus on higher-risk premises like HMOs, care homes, and commercial buildings.

Pricing for Fire Risk Assessment Services
The cost of a fire risk assessment depends on property size, complexity, and location. Typical fees range from £150 to £400 for standard residential or commercial properties. Larger or more complex sites may incur higher charges.

Many providers offer quick turnaround times, often delivering reports within 24 hours of inspection. Some also provide ongoing support and review services.

Booking a Professional Fire Risk Assessment
For landlords and business managers seeking expert assistance, booking a fire risk assessment template compliant service with Landlords Checks ensures a thorough evaluation and actionable recommendations. Their qualified assessors help you meet legal obligations and improve safety.

Using a professional fire risk assessment template service not only ensures compliance but also provides peace of mind that your premises are prepared for fire emergencies.